Abstract Submission

The submission of abstracts is possible when:

Option 1

The system parameter

Overall Database Administration / System Parameters / User / Accepting Abstracts

is set to "Yes". This makes visible a link "Submit A New Abstract" for any person who logs into the conference instance of the SPMS.

The url is:

http://{conference instance}/JACoW.new_abstract

Option 2

The system parameter above is set to "No", but the system parameter

Overall Database Administration / System Parameters / Conference / Invitation Only Conference

is set to "Yes" for an invitation only conference, and the names of the invitees have been entered via the screen:

Overall Database Administration / Invitees

Abstract Submission

Before opening abstract submission, it is necessary to:

Check the Presentation Type

Check that only the presentation types that should be visible are in fact visible to all. Go to

Scientific Program Administration / Presentation Type (Contributions)

Usually only "poster" or "contributed oral if requested" should be visible to all potential contributors.

In the column "Editor Only":

• enter "No" for those presentation types that should be visible to all, and
• enter "Yes" for those presentation types that should be visible to administrators/editors only.

Check the Main Plus Sub-Classifications

Main and sub-classifications are used to refine the classification of contributions. For instance, creating a main classification "Technology", with sub-classifications "RF", "Vacuum", "Cryogenics", "Magnets", etc., will facilitate the automatic scheduling of for example poster presentations over the period of the conference. It enables a finer search on contributions.

If the conference is using main classifications only, set the system parameter at

Overall Database Administration / System Parameters / User / Sub-Classification Required

to "No".

If the conference is using main plus sub-classifications, set the system parameter at

Overall Database Administration / System Parameters / User / Sub-Classification Required

to "Yes".

Main and sub-classifications are entered into the screens

Scientific Program Administration / Classifications / Main Classifications

and

Scientific Program Administration / Classifications / Sub Classifications

Length of Abstract Text

The default lengths of Abstract text, footnotes and funding agencies are limited to 1200, 200, and 200 characters respectively. To change the lengths, go to

Overall Database Administration / System Parameters / SPMS Configuration

and customize these parameters.