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<< Tuesday, 3rd December | Agenda Index | Thursday, 5th December >> Wednesday, 4th DecemberAsk the Experts (Available slot): Room Coliseu 09:00–10:30 | Organizing and Staffing your conferenceRoom Porto
Chair: Thakonwat Chanwattana
09:00 | General overview of running a JACoW member conference, SPMS`s role and Indico Todd Satogata - Thomas Jefferson National Accelerator Facility
This talk brings together the breakdown of the roles which have been developed over the years to execute a successful JACoW conference, and give an overview of what they contribute to the organisation, execution, and close out of the conference.
09:30 | General Timelines, When and Who to do What Christine Petit-Jean-Genaz - European Organization for Nuclear Research
The aim of this talk is to give a well thought out time lines for the major tasks which are required to be undertaken in a timely manner to ensure that the deadlines and dependent activities can be achieved.
10:00 | Central Repository and Profile Maintenance Christine Petit-Jean-Genaz - European Organization for Nuclear Research
The central repository is by far one of JACoW's greatest assets. This talk will describe this in greater detail, and explain conferences obligations to assist in the maintenance of this central resource.
10:05 | Scaling of Roles Tasks and Resources vs Size of your Conference Todd Satogata - Thomas Jefferson National Accelerator Facility
This talk shows examples of different size conferences and the considerations which are made in the condensing of roles, the size of the teams involved, typical budget implications, and aspects of SPMS and other tools used to organize and run the conference.
10:30–11:00 | Morning teaFoyer
11:00–12:30 | Key Activities and Processes(Room Porto)
Chair: Renan Picoreti
11:00 | Paper Processing Overview & Workflows and Editing Criteria - presentation Laurent Serani - Centre d'Etudes Nucléaires de Bordeaux Gradignan
This talk will look at the formation of an editorial team, the office itself, management, and the workflows that are used to complete preparation of all submission for publication.
11:20 | Trends in paper submissions, types, problems, etc. Volker RW Schaa - GSI Helmholtzzentrum für Schwerionenforschung GmbH:)
Over the years each conference and the authors as a whole within JACoW conferences have been shifting in preferred platforms, file types, and accuracy of submissions. This talk will investigate and make comment on these evolving trends.
11:40 | Running a Successful Speaker Ready Room Vincent G. Mitts - Louisiana State University
Speaker ready forms an important prompt deadline driven role within a conference. The consequences of the performance of this team and office are highly visible to delegates, and for the gathering of essential files to become part of the proceedings. This talk will explore this role and the activities preformed to achieve both a good experience for delegates, and to provide essential files for capture into the proceedings.
12:10 | Conference Website Dynamic Data Inclusions, Conference Tools, and Information Screens Stefano Deiuri - Elettra-Sincrotrone Trieste S.C.p.A
This talk will showcase the variety of SPMS generated reports which can be included in your conference website and are automatically updated as data evolves is your SPMS instance. A number of useful applications for poster police, doting boards, and other information screens will be showcased.
13:00–14:00 | Lunch14:00 - 14:15 | Moved session due to delays14:15 | Processing Transparencies & Embedding Animations Jan Chrin - Paul Scherrer Institut
A large number of conference series are now routinely achieving oral presentation transparencies as part of the proceedings. This talk will look at the process which has been established with the SPMS instance to manage this process, and issues surrounding presentations utilising animations and videos and how these are embedded in the pdf file.
14:15–15:45 | Parallel Tutorial and Working Group Sessions
15:45–16:15 | Afternoon teaFoyer
Ask the Experts (Available slot): Room Coliseu 16:15–17:45 | IT & Web PreparationsRoom Porto
Chair: Guillaume Lalaire
16:15 | Where to Get Help in the Wiki Charlie Horak - Oak Ridge National Laboratory
This talk will outline the basic structure and organization of the Organizers/Editors section of JACoW.org.
16:30 | Connecting External Registration Systems with the SPMS Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.
To benefit from the greatest amount of functionality within SPMS it is important to keep accurate records of registered delegates to your event. It is very common for conferences to use an external registration system to that which is within SPMS. This talk will describe how external registration systems can receive delegate information from SPMS, and how information is send back to SPMS to note their registration.
16:45 | Using SPMS Forms to Collect Information and Applications Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.
To benefit from the greatest amount of functionality within SPMS it is important to keep accurate records of registered delegates to your event. It is very common for conferences to use an external registration system to that which is within SPMS. This talk will describe how external registration systems can receive delegate information from SPMS, and how information is send back to SPMS to note their registration.
17:15 | SPC/LOC chair feedback on discussion invited report Frederic Chautard - Grand Accélérateur National d'Ions Lourds
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