{~mmi=team} {!dtree=Acts,Conference Organization with SPMS}

• Overview of conference organization

What is JACoW

• JACoW Collaboration
• Help/Contacts

Conference Management Tools

• InDiCo
  • What is InDiCo
• SPMS
  • What is SPMS
  • SPMS Architecture
  • Profiles and Affiliations Repositories
  • SPMS Designer/Development
  • Support

Conference Organization with SPMS

Setting up an SPMS Instance

• Regional Support Centres
• Permission to use the SPMS
• Installing and Customizing SPMS Instances
  • SPMS Installation Overview
  • Standard Conference instance
  • Development Instance (using an export)
• Initial Parameter Setup
• System Administration FAQs

Database Administration

• Introduction to this Chapter
• Privileges, Roles & Users (Matt Arena)
• Authorized Users and Roles (Christine)
• Data Dictionary w/Dependencies
• Email
• Functional Roles
• Invitees
• Job Queue Status
• System Parameters
  • Introduction to Parameters
  • Conference
  • User
  • URLs
  • Email
  • Web Configuration
  • SPMS Configuration
  • Image URLs
  • Registration
  • Hotel Handling
  • Experts/Referees
  • PC
  • Post Conference
  • E-dot Board

Reports and Statistics

• Introduction to this Chapter
• Data Extracts
• Reports
• Statistics
• Tools for Conference Website
  • Data Extracts procedures
  • Graphs creation

Useful Hints

• Creating Excel Spreadsheets
• Mail Merge
• Attributes

SciProg Administration

• Privileges, Roles & Users (Matt Arena)
• Authorized Users and Roles
• Profile Search/Edit
  • Alphabetical List
  • Create New Profile
  • Search/Edit
• Classifications
  • Main Classifications
  • Sub-classifications
  • Combine Main & Sub-classifications
• Presentation Types
  • Contributions
  • Sessions
• Creating Sessions
• Building Programme Codes
• Location Codes
• Call for Abstracts
• Abstract Attributes
• Abstract Submission
• Abstract QA
• Generate Paper TOC Values
• Validate Paper ID Sequences
• PC Activities
  • Experts
  • Proposals for invited orals
  • Proposed Invited Oral Priority codes
  • Withdraw all proposals with no priority
  • Withdraw all rejected proposals
  • Re-classification of abstracts
  • Selecting contributed orals
  • Entering Session Chairs
• Contribution Log Codes
• Daily Events (for Program)
• Restore Withdrawn Abstract

Refereeing

Registration Modules

• Specification Enhanced Registration Module (Ivan Andrian)
• Registration setup step by step
  • Registration Intro
  • Registration Field Groups
  • Registration Fields
  • Registration Page Properties
  • Registration Page Layout
• Email notification
• External registration setup

Forms

• Creating Forms (i.e. Student Grant Applications)

Author/Speaker Information and Guidelines

• Guidelines for Abstract Submission
• Guidelines for Paper Preparation
• Instructions for Paper File Upload
• Instructions for Speakers

Editor/Proceedings Administration

• JACoW software licenses
• File Upload/Download
• Setting up for Editors
  • Paper Error Codes
  • Processing Status Codes
  • File weights and Threshold
  • Reassign "Red" Dot Papers
  • Paper Final QA
  • Keyword Codes
• Setting up for Refereeing
  • Referee Status Codes
• Setting up for Author Reception Access
• Setting up for Poster Session Management
• Setting up for Speaker Interface

Guidelines

• Guidelines for Editors Processing Contributions
• Guidelines for Transparency Processing
• Guidelines for Poster Session Managers
• Guidelines for Author Reception Staff

Scripts and Utilities

• Upload/Download of Contributions to Proceedings
• JACoW PostScript Printer Setup
• JPSP

Proceedings Production

• Pre-press Publication of Papers
• Cross checking titles/authors
• Preparation of "wrappers"
• Scripting of final proceedings

Publication on JACoW

• File transfer to CERN
• Publication on JACoW

Refereeing

• Setting up for refereeing
• Refereeing Procedure