8 Nov 2016 meeting
Minutes
- Decided on overall structure and set some priorities
- Began developing a Gant/swim lane chart to show roles, tasks, and timelines in one view
- Began assigning/requesting content owners for specific topics
Next tasks:
- Complete details on structure and continue recruiting content owners
- Write up instructions and expectations for content owners
- Create a cheat sheet for wiki markup
- Check on better search options
- Create site map
For discussion during meeting
Tasks
1. Decide on top-level structure
As this is developed, consider possible content owners.
SPMS Manual
- Possible organization: by sections, then screens; include topical index.
- Review & consolidate information; will require review of most pages.
- Sources in addition to current wiki: TM presentations (Todd, specifically--TM Monday "JACoW overview"; Info on roles; starting ~slide 11); Christine's bible (2013 TM) and other items from her (papers, presentations, etc.).
- From Monday discussion: specifically mentioned hard-to-find items
- Documentation on second industry email (Todd says okay for vendors, can also use non-SPMS email)
- Second abstract reminder--usually a message to institution admins to remind people
- How to put together synoptic table
- Session chair information
- editorial room setup
- Additional sessions page is outdated
- From Monday discussion: items to add
- Second abstract reminder--usually a message to institution admins to remind people
- Would be nice to have samples of emails
- Printed program isn't always used --up to conference
- What is purpose of accept/reject contributions at abstract level--didn't know what this means
Proceeding Production Chronology
Critical part of this is narrative to explain process and create a flow from section to section and plenty of links to detailed information, especially SPMS manual
- Review & consolidate information; will require review of most pages.
- Sources in addition to wiki: TM presentations; Christine's bible (2013 TM) and other items from her (papers, presentations, etc.).
Tracks by Roles
- See Todd's TM Monday presentation; roles laundry list
Scientific Program Information
This will probably be most applicable to large conferences
- "Upper-level information on Committees/roles
- SP interaction with SPMS
2. After structure is decided
- Add:
- Short introduction to site organization and how to use
- Site map
- High-level overview of proceedings process for Jacow conferences (lots of links to other pages)
- More cross-referencing links where appropriate
- Expanded/revised tutorial section and topical index
