Policies and Requirements for Publishing on JACoW

The JACoW collaboration reviews its policies for publishing at the annual team meetings. Technical requirements are reviewed as the need arises.

License

JACoW publishes all conference proceedings under the Creative Commons Attribution 4.0 license in order to permit its wide dissemination and use. By submitting their work to JACoW authors accept that it is published under the CC-BY 4.0 license.

Policies

• Use of JACoW software licenses and JACoW-Indico: Each conference wishing to use JACoW-Indico has to sign an agreement that it will comply with the requirements of the collaboration concerning data privacy, quality, and integrity. JACoW software licenses may be used by a limited number of people for each conference, but these must be relinquished once the proceedings have been published. Processing at conferences should be done using the trial version of PitStop.
• Attendance at team meetings: conference Editors-in-Chief (and preferably also IT infrastructure managers) must be affiliated to the hosting laboratories or institutes, and must attend team meetings throughout at least a three-year cycle.
• As soon as a new JACoW conference is decided, the SPC Chair (of either the past, current or future event in the series) must inform the JACoW coordinator , and agree to conditions regarding participation in the JACoW collaboration, via this letter.
• JACoW does not publish external hyperlinks links from the proceedings web pages.
• Lists of attendees in a set of proceedings should not contain email addresses of delegates.
• Acrobat compatibility: PDF files in proceedings should be compatible with Acrobat 7 (PDF 1.6) or earlier versions
• Only original work which has not been published elsewhere may be published in JACoW proceedings.
• Each conference can decide whether or not to publish posters and/or talks. If the conference does decide to deliver the slides and/or posters as part of the proceedings, they need to be in PDF format. They are published on JACoW 'as delivered' as supplementary material for the paper, checking them for quality and performance is the responsibility of the conference.

Technical Requirements

The following are the minimum technical requirements for preparing proceedings that will be accepted for publication on JACoW. We strongly recommend using the JACoW paper templates, which will simplify the preparation process and help you prepare attractive, professional papers. Note that if your conference is not a member of the JACoW collaboration (see list on the JAcoW home page), please contact the JACoW chair to enquire about joining. You must be a member to publish on JACoW.