Creating FormsContact: Todd Satogata SPMS supports the creation of general database forms that can be used to gather information from conference delegates before the conference. These forms were originally implemented in SPMS as part of the Registration Module, and are documented fully in the Registration section. However, other simpler forms can be used that don't include details of payment tracking and setup. This document describes how to set up simple forms. Some of the common purposes for simple forms that do not include financial information include:
Other common forms that do include financial and registration information include
Note that the default behavior of SPMS is to require the Administrator privilege to create new field groups, but new forms can be created, and form reports can be run, by those with the Registration privilege. General Approach to Setting Up an SPMS FormThe general approach to creating a form in SPMS, whether it gathers financial information or not, is the following:
Examples And Tips About Specific FormsStudent Grant ApplicationsThis is a fairly common example of use of SPMS forms to collect information that is not "registration" information and therefore contains no financial information. A student grant application form should be available to all, as you do not know a priori which users want to apply for student grant support from your conference or workshop. This form should be available as soon as possible if your conference or workshop plans to award travel grants, preferably at the same time that abstract submission opens. A Sample Student Grant Application Form This example includes some limited use of HTML in the Text areas, particularly in the first line. Student Grant RegistrationStudents who are awarded student grants must still register for the conference. They should not register for the conference via the traditional registration page, however, since that page should require registrants who use it to pay registration fees. This is a separate form for student grant awardees to register for the conference without requiring payment of registration fees. This form should be private, and only shared via URL in communication with the student grant awardees for your conference or workshop. A Sample Student Grant Registration Form Student Poster RegistrationAfter student grants have been awarded, you may want to allow non-grant students to register for the student poster session. This can be done with a form similar to, but shorter than, the student grant application form. Fields after the Contribution ID of Paper can be skipped, as you are mainly verifying that the participant is a student and collecting their degree and poster information. Editorial Team Information FormAfter the JACoW editorial team for a conference or workshop has been organized, it is often necessary to collect information from the team members for logistics and organization. That can all be done informally via email, but it is often convenient to create another SPMS form to collect this information. This form should be private, and only shared via URL in communication with the JACoW team members for your conference or workshop. A Sample Team Registration Information Form Delegate RegistrationDelegate registration forms are covered in great detail starting from this page. This form should be public (since anyone will want to register), and it will require you to associate payment methods with this form as described in the documentation. Industrial Exhibit RegistrationIndustrial registration forms are covered in great detail starting from this page, very similar to Delegate Registration forms. This form should also be public (since anyone will want to register), and will require you to associate payment methods with this form as described in the documentation. The conference website scripts can also be used in conjunction with the form construction to build an industrial exhibitor form that dynamically shows the booth layout map and indicates which booths are available. For example, see example map from IPAC'15 Please contact Todd Satogata at satogata@jlab.org Companion Program Registration |
(Jefferson Lab)
is linked here. This form should include all information that the student grant committee needs to make informed decisions about student grant awards. The contribution ID of the student's paper is particularly important for larger conferences, as students receiving grants are often required to participate in a student poster session (IPAC/PAC). Nearly all fields are text fields, with the exception of a few fields that are obviously yes/no.
