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IT Preparations for IPAC'17

Contact: Johan Olander (European Spallation Source ERIC)

IPAC'17 is expected to attract 1200 delegates, which situates the IT deployment in the big league.

Overview

• Room 5,6,7: Proceedings Office & Back-Office
• Room 16 & 17: Speaker Prep and Author Reception
• Room 18 & 19: Satellite Meeting Rooms

Auditoriums

Networks:

• Direct connection for presentation management.

Hardware:

• 2 Screens and corresponding number of projectors (ideally one for camera projection and 1 for PPTs)
• Remote control for presenter (micro-cue)
• Confidence monitor
• Video mixer
• Digital clock for presenter
• PA
• 4 Headsets
• 2 Wireless mics
• Stage light
• 2 Cameras (1 from the back of the room, 1 close-up of stage) and editing
• PiP Superwide projector
• Audio/video/light technician

Proceedings Office & Author Reception

• 2 Printer A4 postscript (not desktop type but heavy duty machinery, incl. copying)
• 2 TV-screen 48" on floor mount
• 29 Workstations or Laptops
• 32 High res monitors 27" (3 out of this are for Speaker Prep/room 17)
• 1 Conference Server

Speaker preparation:

• 5 identical Macs (3 will stay in PO and 2 for auditoriums)
• 5 identical PCs (3 will stay in PO and 2 for auditoriums)

The workstations need a spec of at least: SSD and 8gb RAM, its CPU should be at least an i5.

Network and communications

2 Networks are needed, both should be DHCP enabled and have Internet access.

• Network 1: Only available in the PO (1st floor room 5, 6, 7 and 16/17)
• Network 2: Connects the Speaker Prep (Room 17) with A2/A3 and A15

Each computer will need a minimum of 2 power sockets, also an additional 2 should be available in the table for convenient access, e.g. for charging phones.

10 Walkie-talkies

Ongoing discussions

• Internet and paper cafe
• Spares
• Satellite meetings
• Virtual Training/Testing Environment