[ Show as SlideShow ]
JACoW Board of Directors Welcome & Summary Report Pre-Meeting
Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
The Board of Directors welcomes you to the 2018 JACoW Team Meeting!
JACoW
Aim of JACoW Team Meetings
- JACoW's mission is to publish quality conference proceedings
- Conference -> good organisation helps getting the results
- Proceedings -> production of electronic material through well established procedures
- Share experience: editors, SPCC, IT, ...
- Educate newcomers
- Discuss procedures and tools, get new ideas
- Enhance quality and efficiency
How
- Plenary sessions
- Crash course in JACoW
- Lessons learned from previous conferences
- Parallel sessions
- SPMS
- Editing papers and transparencies
- LaTeX
- References
- Scripts
- IPAC Refereeing Project
- IT needs and solutions
- Working groups
- JACoW Template
- SPMS-Indico Merge Project
- IT Setup
- Mobile App
- Online Help
- One-on-one: ask the experts!
Pre-Team Meeting outcome
- Regional Support Centres: EMEA
- SPMS Setup & support for 7 live conference instances at RSC-EMEA, 9 worldwide
- Several incidents requiring support (bulk email sending, photos security)
- Most important, recurrent problem of de-synchronisation
- Recovery requires Matt's intervention
- Debugging of incidents is non-trivial
- Regional Support Centres: Asia-Pacific
- 7 conferences
- 7 security updates
- Bulk email sent out as well
- Regional Support Centres: Americas
Pre-Team Meeting outcome
- Status of Acrobat/Pitstop licenses
- Only few PitStop licenses given out, no need to buy more
- Refereeing procedure at IPAC2018
- Working group on Website Management
- New structure of JACoW.org documentation. Discussion on content authors
- JACoW sustainability
- Continuity problem among conference series: core JACoW people doing most of the work
- JPSP
- Will move to GIT repository
- New developers and users needed
- Future role of Indico for this task
- Future of mobile apps
- IPAC20 will follow the path of IPAC17 and IPAC18
- Commercial app, easy to integrate with SPMS data, convenient
SPMS-Indico Merge Project
- https://indico-jacow.cern.ch
- Basic core features: roles, fine-grained access
- Abstract reviewing, contribution types
- Restricted abstract visibility
- Links between sessions and tracks (MCs)
- Custom session types and contribution cloning
- Evaluate and provide feedback to Indico team
- v2.3 is next version with JACoW features
- Primary development: paper processing workflow
- Program codes, track groups, bulk assignments of posters
- 5-6 months of ~5 people (~24 man-months of labor, 2 FTEs)
- Development covered by associate hire funding
v2.3 at FEL19
- v2.3 is expected to be ready for "beta testing" by FEL19
- Hamburg, 25-30 Aug 2019 (Michaela)
- Indico team member will be with full FEL19 team to learn, test, and support; do not know who this is yet
- Ivan and Christine will be at FEL19 and will beta test in parallel to FEL19 paper processing in SPMS
v2.x
- Remaining functionality is needed but not supported by associate hire
- Advanced payment options for registration
- Event-specific rooms
- Statistics/reports
Let's start!
Welcome to the 2018 edition of the JACoW Team meeting.
It's a collaboration. Every little help is important. We're a team.
