Programme

David Button is working with the local and international team to put together this year's Team Meeting programme including input from the Board of Directors and the TM Working Group.

Pre-Conference SPMS Developers

A pre-TM SPMS Developers Meeting took place from 09:00 to 18:00 on Sunday, 2 December and from 09:00 to 16:00 on Monday, 3 December, at the Lord Charles Hotel in Somerset West. This meeting was restricted to JACoW Board of Directors Members, developers and super users, and was by invitation only.

The Kick-off Session

On Monday, 3 December, i.e. the day before the start of the Team Meeting proper, the Pre-Team Meeting at the Lord Charles Hotel was followed by a Kick-off session for ALL participants, from 16:00 to 18:00, at the Hotel. All newcomers were introduced to the more "seasoned" members of the JACoW team. We aim to emphasise the importance of a good dose of continuity within each JACoW Collaboration series. Good continuity within each series, by providing training for future editors in each series, lessens the strain and amount of new information and training required by newcomers to the Collaboration either when they join their first JACoW Team Meeting, or when they first tackle "hands on" editing during major conferences. The more training newcomers get, the better they are equipped to face the challenges of good conference organization, scientific programme management, and electronic publication.

The Team Meeting

The Team Meeting proper took place at the iThemba LABS site, from Tuesday 4 December to Friday 7 December, mid-day. Plenary sessions took place in the available facilities. See the Agenda for detail. The TM is using a dedicated Indico instance, as well as the JACoW Wiki to assist in the facilitation of the meeting and keeping a record of the presentations.

The proposed Agenda is listed in the appropriate section, and everyone could email any suggestions on material they wish to be further considered to be covered, or removed from the agenda. These suggestions could be sent to Team Meeting Working Group , with the aim to make the meeting as productive as possible and can only be achieved through the inputs of the participants.

The programme was made up of oral sessions, a poster session devoted to conference reports, and a small number of parallel sessions for tutorials and working groups.

Please refer to the Agenda for detail regarding the parallel/tutorial sessions. Some introductory overviews of parallel sessions were scheduled in advance to facilitate the learning process.

One-on-one time were once again included in this years meeting so that new team members can organically arrange time to address specific topics of discussion with JACoW "experts". Persons interested in some one-on-one time had to contact David with the specific questions and he would then arrange for an appropriate "expert" to be available.

The welcome reception followed on the poster session on Tuesday afternoon, and the Team Meeting dinner took place on the Thursday evening, 6 December.

iThemba LABS has kindly offered to present their facilities to members of the Team Meeting and hosted a tour of the lab on Wednesday morning.

JACoW Team Members are essentially the persons responsible for publication of the conference proceedings. However, many different skills and competences are required and the load is often shared between several persons. Team Members should not hesitate therefore to share this invitation with colleagues who may benefit from learning more about the different aspects of the organization of accelerator conferences, in particular those with responsibilities relating to registration and IT. It is the collective knowledge of the JACoW team which allows JACoW to be successful at producing proceedings for the member series, and is that knowledge and innovative which is key in the team meeting with a number of members in the community invited to share this with the greater collaboration.