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Mon, 07 Nov 2022

Tue, 08 Nov 2022

Tuesday Morning Session

09:00 | Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Welcome and Introductions

09:10 | Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
JACoW BoD Welcome and Pre-TM Summary Report
This presentation covers the aims of the Team Meeting, it reports on JACoW’s mission, activities, areas of development, especially with Indico, challenges, future forecasts and needs. It describes the current active working groups, calls for expressions of interest and encourages parallel meetings with experts present.

09:40 | Ronny Billen (European Organization for Nuclear Research)
JACoW Regional Support Centres, SPMS and Publication to JACoW.org *
Overview of the work of the Regional Support Centres at CERN and KEK.

10:00 | Duarte Galvão (European Organization for Nuclear Research)
Indico Activities and Future Directions
The Indico team has been a strong collaborator, working with JACoW and other stakeholder groups for the ongoing development and delivery of the tool for the community. This talk will give an overview of the project's status and of its direction, including features the team are working towards delivering to the JACoW and broader community.

Tuesday Pre-Lunch Session

11:00 | Jan Chrin (Paul Scherrer Institut)
JACoW Voting Introduction (Voting Scrutineer and Candidates)
In line with the JACoW charter ,voting is held to elect members to the JACoW board of directors for 3 year terms. This year the mandates of the JACoW Deputy Chair and two other board members are up for election. This presentation will provide instruction and introduce the nominees for this year's election. The vote will take place on Thursday afternoon, and the results will be announced on Friday morning (11 November).

11:10 | Petr Anisimov (Los Alamos National Laboratory)
Invited Talk - NAPAC'2022 Reflections and Lessons Learned
Post COVID-19 has still not been an easy undertaking, with those first conferences facing many challenges as we converge back to a normal which is not always what we had before. NAPAC'22 was one such conference which faced large hurdles in the organisation, attracting delegates, and staffing to name but a few. We invite the speaker to give an account in reflection of these difficulties and the lessons learnt.

11:30 | Dr Todd Satogata (Thomas Jefferson National Accelerator Facility)
What is JACoW, and What JACoW Offers Your Conference *
The JACoW collaboration has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

11:45 | Dr Todd Satogata (Thomas Jefferson National Accelerator Facility)
General Overview of Running a JACoW Conference *
This talk brings together the breakdown of the roles which have been developed over the years to execute a successful JACoW conference, and give an overview of what they contribute to the organisation, execution, and close out of the conference.

12:00 | Thakonwat Chanwattana (Synchrotron Light Research Institute)
Invited Talk - IPAC'2022 Reports - Scientific Secretariat *
IPAC is the largest of the JACoW conference series, and IPAC'22, held in Bangkok, Thailand, was the first in-person IPAC since the beginning of COVID-19. Truly the land of smile, the local team work hard to overcome many difficulties to successfully run the conference. This presentation will be broken up into three parts with reports from, Scientific Secretariat, Chief Editor, and IT Manger.

Tuesday Post-Lunch Session

14:00 | Thakonwat Chanwattana (Synchrotron Light Research Institute)
Invited Talk - IPAC'2022 Reports - Chief Editor *
IPAC is the largest of the JACoW conference series, and IPAC'22, held in Bangkok, Thailand, was the first in-person IPAC since the beginning of COVID-19. Truly the land of smile, the local team work hard to overcome many difficulties to successfully run the conference. This presentation will be broken up into three parts with reports from, Scientific Secretariat, Chief Editor, and IT Manger.

14:20 | Robert Apsimon (Cockcroft Institute)
Navigating the Wiki, Where to Find Help
- JTM22_Wiki.pdf
- JTM22_Wiki.pptx
- Where to find help on the Wiki
This talk will give an overview of the current JACoW resources available online and include some discussion about future direction. The presenter will also give advice and information on how to provide additional content and contribute to the upkeep of existing content.

14:40 | David Button (Australian Nuclear Science and Technology Organisation)
Overview - Processing Slides and Embedding Animations *
Introduction to the topic of slide/transparency processing and a look at what will be covered in the slide-processing tutorial on Thursday morning. Team members are encouraged to use the information given here to help setup their computers to follow along with the tutorial on Thursday morning.

14:50 | Jan Chrin (Paul Scherrer Institut)
Overview - LaTeX Basic's and Maybe Some Advanced, Editing Tips and Tricks
- 2022.pdf
- LaTeX Tutorial
Introduction to what will be covered in the LaTeX editing tutorial on Thursday afternoon. LaTeX is becoming the dominate format by which authors are submitting their papers and will be a talent and need for any proceeding’s office. Team members are encouraged to use the information provided in this session to help set up their computers to follow along with the tutorial on Thursday afternoon.

15:00 | Candidate Introductions / Open Questions

Tuesday Afternoon Session

16:00 | Volker Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Experiences & Impacts of Remote Editing
- Remote-Editing_talk.pdf
- Remote-Editing_talk.pptx
Though the urgency of the COVID-19 may be behind us, during the transition period back to what was the typical model of staffing and running a proceedings office, many teams have had to rely on inventive ways to achieve trained resourcing of the proceedings office. This talk will look at some of the ways this has been attempted over the past 2 years, some of the challenges which impact on operations, and sustainability of such methods to staff and operate a proceedings office.

16:20 | Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
The JACoW Model: Sustaining the Collaboration for the Future
- collaboration model presentation.pdf
- collaboration model presentation.pptx
For over two decades now, the organisations, colleagues, and friends who make up the JACoW collaboration have dedicated themselves to preserving and distributing knowledge by and for the accelerator community. This presentation will look at some of the challenges and risks in sustainability, and will discuss existing collaboration models and other models we may need to consider into the future.

Wed, 09 Nov 2022

Wednesday Morning Session

09:00 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
FEL2022: First JACoW-Indico Conference *
The Elettra Sincrotrone Trieste FEL2022 team courageously undertook the first live Alpha testing of JACoW-Indico this year. This talk will give an overview of the challenges, wins, and lessons learnt in this first live test.

09:30 | Volker Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Trends in Paper Submissions: Types, Problems, Quality Control Advice
- 2022-Trends_in_paper.pdf
- 2022-Trends_in_paper.pptx
- Trends in Paper Submissions
Over the years, the papers submitted for publication in JACoW conference proceedings have been shifting in preferred platforms, file types, and accuracy of submissions. This talk will investigate and make comment on these evolving trends.

09:50 | Jan Chrin (Paul Scherrer Institut)
Referencing & Citations, Rules & Styles *
Good citations and references are essential to ensure that the work of others is correctly acknowledged and valued, and the quality of references within JACoW proceedings is important because it enables the proceedings to become indexed within various providers such as Thomson Reuters Web of Science. This talk will explain and demonstrate the conventions and standards which JACoW requires for citations within the papers it publishes. Additionally, this presentation will look at some of the common citation formats that you would likely encounter, and how to translate them into the JACoW preferred form.

10:10 | David Button (Australian Nuclear Science and Technology Organisation)
Tips and tricks editing in Word - Worked Examples
- TipNTricksWord2022.pdf
- TipNTricksWord2022.pptx
This talk will discuss the tools and procedures which are used for editing papers with Word, and will give some tips and tricks.

Wednesday Pre-Lunch Session

11:00 | Thakonwat Chanwattana (Synchrotron Light Research Institute)
Invited Talk - IPAC'2022 Reports - IT Manger *
IPAC is the largest of the JACoW conference series, and IPAC'22, held in Bangkok, Thailand, was the first in-person IPAC since the beginning of COVID-19. Truly the land of smile, the local team work hard to overcome many difficulties to successfully run the conference. This presentation will be broken up into three parts with reports from, Scientific Secretariat, Chief Editor, and IT Manger.

11:30 | Mr Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)
JACoW-Indico and SPMS conference tools, and information screens
- CWS.Indico.pdf
- SPMS and JACoW-Indico Tools
Though SPMS and Indico can both manage the Scientific Program and facilitate the Editing Workflow, there are many additional tools which have been built for extracting information and producing useful graphics, reports, and data entry to aid in the running of the conference and proceedings office. The presentation will look at these tools available both for SPMS and JACoW-Indico.

11:55 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Registration in SPMS and Indico, Connecting External Registration Systems with SPMS/Indico
- Connecting External Registration Systems with the SPMS
- Registration in JACoW-Indico
This presentation will look at how one can work with an external registration system linked to their SPMS or JACoW-Indico instance. The presentation will also cover methods by which registration information can flow back to SPMS and JACoW-Indico.

12:10 | Johan Olander (European Spallation Source ERIC)
Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference
- IT presentation.pptx
- Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference
Having your computer systems set up correctly is critical for editors' workflow and for the quality of the final proceedings. The presentation will give information and advice about the standard setups and settings for editors' computers.

Wednesday Post-Lunch Session

14:00 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
JACoW-Indico Scientific Program Management
JACoW is thrilled by the collaboration with the Indico team at CERN to merge the knowledge from years of scientific program management and proceedings production into the JACoW-Indico platform. This presentation will demonstrate and provide advice on how to construct Scientific Programs within JACoW-Indico.

14:30 | David Button (Australian Nuclear Science and Technology Organisation)
CatScan Tool
- Cat Scan and Reference Tool Notes
- Cat Scan Tool
- Example-Bad.docx
- Example-Bad.pdf
- Example-Good.docx
- Example-Good.pdf
- FEL 22 Examples.zip
- Josh Peters Update on Tool Development and Platforms
This presentation will look at what the CatScan tool is, how it works, and how it can be used by your conference.

14:45 | David Button (Australian Nuclear Science and Technology Organisation)
JACoW Reference Search Tool
- Reference Search Tool
- Reference Search Tool Help
- Reference Tool and Cat Scan Notes
The JACoW Search and Reference generation tool has become extensively used by the community since its introduction in 2019. The presentation will look at the tool, how it is used, and how it is maintained.

Wednesday Afternoon Session

16:00 | David Button (Australian Nuclear Science and Technology Organisation)
JACoW Templates, Paper Processing, Quality Assurance (QA) procedures, and Pitstop *
JACoW Templates, Paper Processing, Quality Assurance (QA) procedures, and Pitstop tutorial. The content of this presentation will give initial insight to the need for a greater workflow with tools to help manage problems with quality along the way.

Thu, 10 Nov 2022

Thursday Morning Session

09:00 | David Button (Australian Nuclear Science and Technology Organisation)
Processing Slides and Embedding Animations
- Processing Transparencies & Embedding Animations
- Tutorial Slides Processing TM2021 M Marx.pptx
A large number of conference series are now routinely achieving oral presentation transparencies as part of the proceedings. This talk will look at the process which has been established with the SPMS instance to manage this process, and issues surrounding presentations utilising animations and videos and how these are embedded in the pdf file.

Thursday Pre-Lunch Session

11:00 | Volker Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
What happens when my conference finishes, and why?
- 2022-ProcMetadata_talk.pdf
- 2022-ProcMetadata_talk.pptx
Google Scholar, INSPIRE, DOI's, ISSN, and ISBN all add to the value to proceedings published by the JACoW community, broadening the access to the content, and assist in the acknowledgment of the valuable work authors publish on JACoW.org. This talk will give an insight into the work that continues after the conference finishes, and the additional attributes and meta data which are crafted into the proceedings to make them more easily and accurately ingested by 3rd parties.

11:30 | Mr Vincent Mitts (Louisiana State University)
Running a Successful Speaker Ready Room *
This topic covers three categories that have a direct affect on "Running a Successful Speaker Ready Room": Preparation & Setup, Speakers & Presentations, and
Good Communication.

12:00 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
JACoW-Indico Editing 101 as we all Become Beginners Once Again
This presentation will demonstrate and provide advice on how operate a proceedings-editing workflow using JACoW-Indico. This will be necessary training for those who will use the new platform.

Thursday Post Lunch Session

14:00 | Dr Todd Satogata (Thomas Jefferson National Accelerator Facility)
SPMS Scientific Programme Management Overview
This is a compressed introduction to SPMS setup and key tasks. Longer introductory presentations and resources are linked to in the references at the end of this page that cover the material in much more detail. Complex software like SPMS is best learned by following the existing documentation in the Wiki SPMS Manual and trying out tasks yourself, and consulting with experts (Christine Petit-Jean-Genaz (CERN, ret.), Todd Satogata (Jefferson Lab)) when you have questions.

15:20 | Jan Chrin (Paul Scherrer Institut)
Election

Thursday Afternoon Session

16:00 | Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Venues for Next Team Meeting (Asian Regions)
- JTM_2023_KEK.pptx
- JTM2023 proposal Taiwan.pdf
- JTM2023 proposal Taiwan.pptx

16:20 | Jan Chrin (Paul Scherrer Institut)
LaTeX Basic's and Maybe Some Advanced, Editing Tips and Tricks
- 2022.pdf
- Beginners & Advanced LaTeX
LaTeX is becoming the dominant format by which authors are preparing their papers, and editing using LaTeX is increasingly a skill needed in every proceedings office. This tutorial will give a hands-on introduction to LaTeX.

Fri, 11 Nov 2022

Friday Morning Session

09:00 | Johan Olander (European Spallation Source ERIC)
Open Session Questions and Answers

09:20 | Anthony Cuffe (Thomas Jefferson National Accelerator Facility)
Report on JACoW Future IT Support Ideas

09:35 | Giulia Vinicola (Istituto Nazionale di Fisica Nucleare)
Conclusions from the Rapporteur with Overview of JACoW in 2022 and View to the Future
- RapporteurJTM22.pdf
- RapporteurJTM22.pptx
Summary of the meeting, discussions, and future actions.

09:55 | David Button (Australian Nuclear Science and Technology Organisation)
Lessons Learned for Next Team Meeting Feedback + Summing up by the Chair, Close Meeting