Agenda

Tue, 14 Dec 2021

16:15 | Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
JACoW BoD Welcome and Pre-TM Summary Report *
This presentation covers the aims of the Team Meeting, it reports on JACoW’s mission, activities, areas of development, especially with Indico, challenges, future forecasts and needs. It describes the current active working groups, calls for expressions of interest and encourages parallel meetings with experts present.

16:45 | Todd Satogata (Thomas Jefferson National Accelerator Facility)
What is JACoW, and What JACoW Offers Your Conference *
The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

17:10 | Todd Satogata (Thomas Jefferson National Accelerator Facility)
General Overview of Running a JACoW Conference *
This talk brings together the breakdown of the roles which have been developed over the years to execute a successful JACoW conference, and give an overview of what they contribute to the organisation, execution, and close out of the conference.

17:40 | Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
JACoW Conferences: The JACoW Model *
This presentation describes how the JACoW Collaboration, based on sometimes even fragile good will, has over several decades been able to incorporate continuity and sustainability.

Wed, 15 Dec 2021

09:00 | Introduction and around the table presentation

09:20 | Ronny Billen (European Organization for Nuclear Research)
JACoW Voting Introduction (Voting Scrutineer and Candidates) *
In line with the JACoW charter ,voting is held to elect members to the JACoW board of directors for 3 year terms. This year the mandates of the JACoW Chair and Coordinator are up for election. This presentation will provide instruction, and introduce the nominees for this years election, which is exceptionally in-person and via electronic means. The result of the vote will be announced on Friday morning, 17 December.

09:30 | Porntip Sudmuang (Synchrotron Light Research Institute)
Invited Talk from IPAC'22 *
This presentation describes the experience of a person new to JACoW and JACoW conference organization.

09:50 | Ronny Billen (European Organization for Nuclear Research)
JACoW Regional Support Centres, SPMS and Publication to JACoW.org *
Overview of the work of the Regional Support Centres at CERN and KEK.

10:20 | Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
A JACoW-Indico Regional Support Centre *
As JACoW moves gradually towards Indico for scientific programme management, this presentation describes how conferences will request the creation of JACoW-Indico instances in the future.

11:00 | Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Overview 1: JACoW Templates, Basic Editing, Word and Pitstop *

11:10 | Michaela Marx (Deutsches Elektronen-Synchrotron)
Overview 2: Processing Slides and Embedding Animations
- Overview 2: Processing Slides and Embedding Animations
- Tutorial Announcement TM2021 M Marx.pptx

11:20 | Thomas Baron (European Organization for Nuclear Research)
Overview 3: The Indico Editorial Module
- Overview 3: The Indico Editorial Module
- Slides

11:30 | Todd Satogata (Thomas Jefferson National Accelerator Facility)
Overview 4: SPMS Scientific Programme Management *

11:40 | Pedro Lourenço (European Organization for Nuclear Research)
Overview 5: Indico Scientific Programme Management *

11:50 | Pavel Snopok (Illinois Institute of Technology)
Overview 6: Beginners & Advanced LaTeX *

12:00 | David Button (Australian Nuclear Science and Technology Organisation)
Overview 7: JACoW Reference Search/Cat Scan Tools *

12:10 | Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Overview 8: Scripting *

14:00 | Thomas Baron (European Organization for Nuclear Research)
The Indico Editorial Module
- Indico Editorial Module Development (Ivan)
- Indico Editorial Module Development (Natalia)
- Slides
Riserva, 14:00-15:30

14:00 | Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
JACoW Templates, Basic Editing, Word and Pitstop
- Paper Processing: Basic Procedure
- Paper Processing: Quality Assurance (QA) Procedure
- Paper Processing: Tips and Tricks
- Templates for MS Word / LaTeX / OpenDocument

16:00 | Pavel Snopok (Illinois Institute of Technology)
Beginners & Advanced LaTeX *
This presentation covers Latex for beginners and more advanced users.

16:00 | Todd Satogata (Thomas Jefferson National Accelerator Facility)
SPMS Scientific Programme Management Overview, Todd Satogata *
This is a compressed introduction to SPMS setup and key tasks. Longer introductory presentations and resources are linked to in the references at the end of this page that cover the material in much more detail. Complex software like SPMS is best learned by following the existing documentation in the Wiki SPMS Manual and trying out tasks yourself, consulting with experts (Christine Petit-Jean-Genaz (CERN, ret.), Todd Satogata (Jefferson Lab)) when you have questions.

Thu, 16 Dec 2021

09:00 | Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Scripting Overview, Tools for Prior to, During, and After your Conference *
This presentation will list the different tasks accomplished using JPSP before, during and after the conference.

09:00 | David Button (Australian Nuclear Science and Technology Organisation)
JACoW Reference Search/Catscan Tools
- 1 - JACoW Reference Search & Catscan Tools Presentation
- 2 - Reference Search Tool
- 3 - CatScan Tool Information Site
This presentation describes the new functionality developed by the IPAC'19 team to facilitate the work of editors.

11:00 | Pedro Lourenço (European Organization for Nuclear Research)
Indico Scientific Programme Management, General Overview *
This presentation will describe how to run the main activities of scientific programme management via Indico.

11:00 | Michaela Marx (Deutsches Elektronen-Synchrotron)
Processing Slides and Embedding Animations
- Processing Transparencies and Embedding Animations
- Tutorial Slides Processing TM2021 M Marx.pptx
This presentation covers the processing of transparencies and embedding animations ready for publication in conference proceedings.

14:00 | Elections of Chair and Coordinator

14:20 | Renan Picoreti (Brazilian Synchrotron Light Laboratory)
Proceedings Office Paper Processing Overview, Workflows and Editing Criteria, IPAC'21 overview *
This presentation describes the work carried out in the Proceedings Office at IPAC'21, a remote conference with remote editing, compared the hitherto paper processing setup prior to the pandemic.

14:40 | Johan Olander (European Spallation Source ERIC)
Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference
- IPAC'19 IT Setup Report
- IT presentation.pptx
- Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference
IT deployment for larger, and smaller, events.

15:10 | Regis Neuenschwander (Brazilian Synchrotron Light Laboratory)
Invited Talk from the IPAC'21 LOC Chair
- Invited Talk from the IPAC'21 LOC Chair
- JTM21_IPAC21.pdf
This presentation from a LOC Chair following the event aims to facilitate the task for future managers of events, both large and small. PAC'21, a completely virtual/remote event, was a particular challenge.

16:00 | Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
JACoW Event General Timelines, When and Who does What, Where to find help, Documentation *
The aim of this talk is to give well thought out time lines for the major tasks which are required to be undertaken in a timely manner to ensure that the deadlines and dependent activities can be achieved.

16:30 | Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
Poster Session Management *
This presentation briefly overviews the need for efficient poster session management.

16:45 | Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
The Importance of Author Reception *
This presentation underlines the importance of including Author Reception in the responsibilities of conferences. The tasks carried out by Author Reception ensure the coherence of the final published proceedings with respect to the table of contents and the author index.

17:00 | Vincent Mitts (Louisiana State University)
Running a Successful Speaker Ready Room *
This topic covers three categories that have a direct affect on "Running a Successful Speaker Ready Room": Preparation & Setup, Speakers & Presentations, and
Good Communication.

17:15 | Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Trends in Paper Submissions, Types, Problems *
Over the years each conference and the authors as a whole within JACoW conferences have been shifting in preferred platforms, file types, and accuracy of submissions. This talk will investigate and make comment on these evolving trends.

Fri, 17 Dec 2021

09:00 | Robert Apsimon (Cockcroft Institute)
Report from a Scientific Secretary on JACoW's Role in Conference Organization and Publication
- JTM21_SS_talk_v1.pdf
- JTM21_SS_talk_v1.pdf
- JTM21_SS_talk_v1.pptx
- Report from a Scientific Secretary on JACoW's Role in Conference Organization and Publication
This presentation explains how a Scientific Secretary may reap the most from JACoW and all it offers in the organization of the scientific programme of a conference.

09:30 | Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Registration in SPMS and Indico, Connecting External Registration Systems with SPMS/Indico, Connecting Registrations to Scheduled Contributions to respect IPAC Policies
- Connecting External Registration Systems with the SPMS
- Registration in Indico
This talk will describe how registration is managed in both SPMS and Indico.

10:00 | Alessandro Fabris (Elettra-Sincrotrone Trieste S.C.p.A.)
Implications of the Organization of "Hybrid" Events from IPAC'23 Organisers
- 20211217_JTM_IPAC23_Fabris-gb_final.pdf
- Implications of the Organization of "Hybrid" Events from IPAC'23 Organisers
As preparations for IPAC'23 get under way, while planning for an in-person event, all eventualities need to be considered, including the implications of organising a "hybrid" event.

11:00 | Zhichu Chen (Shanghai Advanced Research Institute)
A Futuristic View of the Editorial Process *
Minimising the human contribution to minimise errors ... and allow the editors to focus on something really important, e.g. the units, the equations and other cool things!

11:30 | Massimiliano Gualtiero Iungo (Istituto Nazionale di Fisica Nucleare)
Rapporteur's Roundup *
The Rapporteur presents the reports from each of the Session Chairs to provide input for the JACoW Board of Directors as it prepares its work for the coming year.

14:00 | Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Summing up by the Chair, hand over to new Chair and Coordinator *
Adriatica, 17 December, 15:10-15:30

14:20 | Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
Call for Bids to Host TM'22 (Americas) *
Adriatica, 17 December, 14:45-15:00