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Room Porto

Chair: Christine Petit-Jean-Genaz

Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

Regis Terenzi Neuenschwander - Brazilian Synchrotron Light Laboratory

Gustavo Bruno - Brazilian Synchrotron Light Laboratory

Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

Overview of BoD aims for the Team Meeting, report on JACoW mission, activities, areas of development, challenges, future forecasts and needs. Introduce active working groups, asks for expressions of interest and advise parallel meeting times (Mobile App, 2019 TM, Online Help, One-on-one, etc.)

Ronny Billen - European Organization for Nuclear Research Beams Department (BE)

In line with the JACoW charter voting is held to elect members to the JACoW board of directors for 3 year term. This presentation will give instruction, and introduce the nominees for this years election.

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Room Porto

Chair: Robert Apsimon

Todd Satogata - Thomas Jefferson National Accelerator Facility

The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

Ronny Billen - European Organization for Nuclear Research Beams Department (BE)

Introduction to the regional support staff, the activities that they undertake setting up instances of SPMS, summary of support requests by the regional support team members, and the process of publication of proceedings onto JACoW.org with a summary of all those proceedings which have been published in the past 12 months.

Christine Petit-Jean-Genaz - European Organization for Nuclear Research

JACoW is a community of collaborators that come together to collectively capture knowledge for the future and publish this open source free to the whole community. This is a flame that has burned from many years and only possible by the exchange of skills and knowledge in the JACoW community between each other and the conference series that our stakeholders represent. This discussion will look at this in more detail, and look to the future to maintain a sustainable collaboration and continuity of the fantastic work which has already been achieved.

Regis Terenzi Neuenschwander - Brazilian Synchrotron Light Laboratory

JACoW wishes to invite a talk by a SPC or LOC chair new to the collaboration to share their understanding, expectations, and needs.

Room Porto

Chair: Laurent Serani

Jan Chrin - Paul Scherrer Institut

Good citations and references are essential to support publications, and to ensure that the work by others is acknowledged and valued for its contribution to the community. This talk will provide and demonstrate the standards by which JACoW requires authors to correctly cite other works that contribute to support the authors papers. The trend towards sentence case referencing, and the ambiguities that arise with the existing standard will also be discussed. Furthermore the will give an update of the current JACoW template and the options that have been provided to authors.

Josh Peters - Australian Nuclear Science and Technology Organisation

ANSTO as part of their IPAC'19 preparations identified Word documents in particular at previous JACoW conferences have a number of technical errors which results in more corrections, and additional communication with authors to resolve errors adding to the processing time for editors during the week of the conference. Ambitiously the team developed the Cat Scan Editor Tool which critiques the content of a DOCX file and reports errors to users. This talk will discuss the development, features, and application of this tool in more detail for usage at all JACoW conferences.

Josh Peters - Australian Nuclear Science and Technology Organisation

ANSTO as part of their IPAC'19 preparations acknowledged the good work done at IPAC'18, which developed a lookup word document to access details relating the past JACoW conferences and workshops so that editors could make corrections to authors references. The IPAC'19 team both recognizing the need of high quality references for a high quality proceedings, and also the resource investment to achieve this. ANSTO collaborated with a number of JACoW stakeholders to produce a web based solution that both authors and editors could used to not just discover details of the conference, but to generate full complete references for every paper in the JACoW.org repository. This talk will discuss the development, features, and application of this tool in more detail for usage at all JACoW conferences.

Volker RW Schaa - GSI Helmholtzzentrum für Schwerionenforschung GmbH:)

This presentation will list the different tasks accomplished using JPSP before, during and after the conference.

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